| Privacy Incidents & Complaints | E-Mail Authorizations |
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Patients or legal representatives may file a Privacy
Complaint at any time. Click here for the Privacy Complaint form. |
Use E-Mail to Correspond with Patients and Research Participants!Patients and research participants may correspond with their caregivers and research coordinators by email, but only if they have signed an Email Authorization. For more, read on.. |
| Training Certificates | Identity Theft Prevention |
No certificates are available on this site for HIPAA training completed through MyUFL. Print your Training Summary, found on MyUFL , for proof of completion. Certificates of Completion are available HERE for all training modules completed through this website. Use the Certificate Lookup link in the menu on this page. |
Don't be a victim of Identity Theft - know how to protect yourself. |
| Tracking HIPAA Training | SSN Request Form |
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Are you the person responsible for tracking HIPAA training completion for your department or division? Reports are available
for this purpose - see the instructions below.* |
Do you need to collect, use or store Social Security Numbers? Do you know when and how to obtain permission to collect or use SSNs? Need to request special permission to use SSNs for your work? Click here. |
ANNUAL PRIVACY TRAINING REQUIREMENTS
All UF Employees and Volunteers in health
care components are required to complete annual Privacy Training during
January and February each year. Employees complete the training through HR Services - click here for instructions to access the training through myUFL. Volunteers complete the training found on the Privacy Office website.
Students enrolled in Health Science Center colleges
and programs should complete annual Privacy Training during May through August each year. Schedules for completing student training are set by the colleges. Click here for more instructions. Students who are also employees should follow the employee schedule and instructions.
Each member of the workforce is responsible for maintaining their
individual training requirements.
Colleges, departments, divisions, clinics, and other units are
responsible for ensuring that all their workforce members are in compliance with orientation and annual
training requirements.
*Department staff responsible for tracking the completion of HIPAA training for their department can access reports through Enterprise Reporting. Reports generally run about 3-4 days behind. Staff must have the roles of UF_ER_USER and UF_ER_HRPR_WORKFORCE to access these reports.
Go to Enterprise Reporting > Access Reporting > Human Resources Information > Training and Organizational Development > then choose from the options for reports: by department, by employee, etc.
Failure to comply with entry and annual training requirements
is a Level II Privacy Violation and
repeated violations (i.e., failure to complete the training after multiple reminders) is grounds for disciplinary
action, up to and including termination of employment.
Training and Organizational Development (HR) now sends out limited training reminders to individuals. The Privacy Office also conducts periodic audits and will send the results of these training compliance audits to College, Department,
and/or Division heads, upon request or as needed.
Contact Everall Peele by email for more information.
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On a lighter note...
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