Protecting Social Security Numbers


The University of Florida actively limits and protects the personal identification information that it collects. Florida Law also requires that Social Security Numbers (SSNs) be used in University systems, business forms, and processes only if the use is required by other laws, or, if not required, only with special permission from University officials.

To request to use or collect SSNs for purposes not already approved by law or by UF's policies, please see the link at the bottom of this page.


Social Security Number training is required annually for all UF personnel who use SSNs in their work or research. The training module is available through myUFL for UF employees and many non-employees, including volunteers and students, who have an active status. Access to training is also available for anyone who has been assigned a Person of Interest status by their department.


Training Instructions: MyUFL

Step 1. Click to open these detailed enrollment instructions and keep them open while you enroll in the training course.

Step 2. Log in to MyUFL, go to My Self Service, then Training and Development to enroll in the course (see the instruction sheet in Step 1 above). Search for the course by name or by number (PRV804).

NOTE: Access to training via the MyUFL system has been expanded to provide automatic access for many non-employees, including students and volunteers. However, if you do not see the "Enroll in Training" tab/link, then you do not have an active status. If you are a new employee, keep checking - the link will appear when your job is fully activated.
Anyone who does not have an active status for training may be given a "Person of Interest" (POI) role, if necessary. Click here for printed instructions to assign this role, or visit the Human Resources webpage for more information.

 

Thank you for your participation. If you have any questions, please read all the instructions first. Then, if you have privacy-related questions, please contact the Privacy Office 273-1212 or privacy@ufl.edu. If you have technical questions about the training through MyUFL, please call Jamie Cooke in HR Training - 273-1762.

The Privacy Office version of Protecting Social Security Numbers is no longer available. Please complete your training through MyUFL, following the steps above.

Certificates for training completed throught the Privacy Office may still be printed using Certificate Lookup. (See the menu on the left of this page.)

If there is no certificate for a training module completed through MyUFL; please print your Training Summary or Historical Profile page as proof of completion.

 

If you have already completed the training and need special permission to use SSNs for your work or research, please complete this form:
Request to Collect or Use Social Security Numbers.

If you would like to use our training slides for reference, a PDF version of the presentation is available here. Please be sure to credit the University of Florida Privacy if you re-use any of these slides in a presentation of your own.


Report any known or suspected violations immediately!
- Incident Reporting: Privacy website http://privacy.ufl.edu
- Privacy Office: call 352-273-1212 or email privacy@ufl.edu

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