Privacy Policy & Procedure Manual

Privacy Management

Complete Text, Including Table of Contents

1/1/2008


Individual Policies and Procedures

 

Policy Name

Last Revised

1.

HIPAA: Federal Compliance Regulations
  Voluntary Compliance
  Preemption: State and Federal Laws

03/28/03

2.

Investigating and Responding to Privacy Violations
  Investigation Process
  Response
  Notification
    Flowchart: Responding to Privacy Violations
    Flowchart: Notification Process
    Sample Notification Letters (2)
    Tips from the Federal Trade Commission's Website
    Incident / Complaint Followup Forms

1/1/2008

3.

HIPAA: Organizational Requirements
  Hybrid Entity
   Identification of Medical and Non-medical Components
  Organized Health Care Arrangement
  Business Associates
   Contracts and Amendments


06/01/2005

06/01/2005
05/01/2006

4.

Privacy Personnel Designations
   Privacy Officer
   Training Coordinator
   Auditor
   Other Key Contact Personnel

1/1/2008

5.

HIPAA: Policies, Procedures & Document Maintenance
   Inventory of Policies and Procedures


11/01/2006

6.

HIPAA: Responding to Patients' Privacy Requests
  Request for Restriction of Uses or Disclosures
  Request for More Confidential Communications
   Response to Request for Special Privacy Protections (Form)
   Termination of Special Privacy Protections (Form)
  Request for Amendment of a Medical Record
   Response to Request for Amendment (Form)
  Request to Opt Out of Fundraising Communications
  Request for an Accounting of Disclosures


03/28/2003
03/28/2003



06/01/2005

06/01/2005
06/01/2005

7.

HIPAA: Other Requirements
  Limited Data Sets and Data Use Agreements
  Responding to Judicial and Administrative Proceedings
    Certification of Compliance (Form)
    Sample Letters to Attorneys (3)


07/01/2004
06/01/2005

8.

HIPAA: Electronic Data Interchange
    General Rule and Exception
    Use of Business Associate
    Trading Partner Agreements

05/01/2006

9.

HIPAA: Security Safeguards - Electronic Records
   Administrative Safeguards
   Physical Safeguards
   Technical Safeguards

11/01/2006

10.

HIPAA: Observing Patient Care or "Shadowing"
Moved to Operational Guidelines

 
11.

HIPAA: Student Data Access
Moved to Operational Guidelines   

 
NOTICE

The policies listed above apply all of the following:
The University of Florida Health Science Centers, together including the UF Health Science Center clinics and physicians offices; the Florida Clinical Practice Association; the University of Florida Student Health Center, the University of Florida Speech and Hearing Clinic, the University of Florida Jacksonville Physicians, Inc.; the University of Florida Jacksonville Healthcare, Inc.; the University of Florida Colleges of Medicine, Nursing, Health Professions, Dentistry and Pharmacy; and other affiliated health care providers, including all employees, volunteers, staff and other University of Florida health services staff.
 

UF Privacy Home - Main

About the UF Privacy Office & Contacts
Privacy Policies - General Privacy Management


Health Information Privacy

Health Information Privacy Contacts
More About HIPAA

Policies & Procedures

Operational Guidelines - Health
Forms - Health
Policies - Healthcare Privacy Management
Glossary

Training

HIPAA & Privacy - General Awareness
HIPAA for Researchers
HIPAA for Visitors & Vendors
HIPAA for Fundraisers

pointerCertificate Lookup
Print your certificate or
Confidentiality Statement!!

Other Training Modules
The Red Flag Rules
FERPA Basics: Student Records
Protecting Social Security Numbers

Confidentiality Statement

UF HSC Jacksonville

(including UFJHI and UFJPI)

Report an Incident

File a Complaint

Accounting for Disclosures

Student Data Access

Shadowing & Volunteering

 

FAQs

Frequently Asked Questions
HIPAA & Research at UF
Computers & Electronic Data
Emails & PHI
Disclosures Allowed By Florida Laws

Identity Theft

How it Happens, Reduce Your Risk, What To Do If You're a Victim

HIPAA Links

Search



Confidentiality Statement

Other UF Resources

UF Home
UF Directory
Health Science Center
myUFL
HSC Information Security - SPICE
UF IT Security