Privacy Policy & Procedure Manual

Privacy Management

Complete Text, Including Table of Contents

1/1/2008


Individual Policies and Procedures
 

Policy Name

Last Revised

1.

HIPAA: Federal Compliance Regulations
  Voluntary Compliance
  Preemption: State and Federal Laws

03/28/03

2.

Investigating and Responding to Privacy Violations
  Investigation Process
  Response
  Notification
    Flowchart: Responding to Privacy Violations
    Flowchart: Notification Process
    Sample Notification Letters (2)
    Tips from the Federal Trade Commission's Website
    Incident / Complaint Followup Forms

1/1/2008

3.

HIPAA: Organizational Requirements
  Hybrid Entity
   Identification of Medical and Non-medical Components
  Organized Health Care Arrangement
  Business Associates
   Contracts and Amendments


06/01/2005

06/01/2005
05/01/2006

4.

Privacy Personnel Designations
   Privacy Officer
   Training Coordinator
   Auditor
   Other Key Contact Personnel

1/1/2008

5.

HIPAA: Policies, Procedures & Document Maintenance
   Inventory of Policies and Procedures


11/01/2006

6.

HIPAA: Responding to Patients' Privacy Requests
  Request for Restriction of Uses or Disclosures
  Request for More Confidential Communications
   Response to Request for Special Privacy Protections (Form)
   Termination of Special Privacy Protections (Form)
  Request for Amendment of a Medical Record
   Response to Request for Amendment (Form)
  Request to Opt Out of Fundraising Communications
  Request for an Accounting of Disclosures


03/28/2003
03/28/2003



06/01/2005

06/01/2005
06/01/2005

7.

HIPAA: Other Requirements
  Limited Data Sets and Data Use Agreements
  Responding to Judicial and Administrative Proceedings
    Certification of Compliance (Form)
    Sample Letters to Attorneys (3)


07/01/2004
06/01/2005

8.

HIPAA: Electronic Data Interchange
    General Rule and Exception
    Use of Business Associate
    Trading Partner Agreements

05/01/2006

9.

HIPAA: Security Safeguards - Electronic Records
   Administrative Safeguards
   Physical Safeguards
   Technical Safeguards

11/01/2006

10.

HIPAA: Observing Patient Care or "Shadowing"
   Request to Observe Patient Care (Print & complete)
Request to Observe Patient Care (Complete online)
   Group Observation Roster (Print & complete)
Group Observation Roster (Complete Online)

06/01/2005
02/01/2007

02/01/2007

11.

HIPAA: Student Data Access
   Student Data Access Application (Print & complete)
Student Data Access Application (Complete online)
   Student Date Access Chart

1/1/2008

NOTICE

The policies listed above apply to the University of Florida in all its campuses and locations.

All HIPAA-specific policies listed above apply to all of the following:
The University of Florida Health Science Centers, together including the UF Health Science Center clinics and physicians offices; the Florida Clinical Practice Association; the University of Florida Student Health Center, the University of Florida Speech and Hearing Clinic, the University of Florida Jacksonville Physicians, Inc.; the University of Florida Jacksonville Healthcare, Inc.; the University of Florida Colleges of Medicine, Nursing, Health Professions, Dentistry and Pharmacy; and other affiliated health care providers, including all employees, volunteers, staff and other University of Florida health services staff.
 

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