HSC

 

Training

Training Modules

All faculty, staff, students, volunteers, and business associates who work in or for a University of Florida health care entity or an affiliated entity are required to complete Level 1 Basic Health Information Privacy and Security Training. The Gainesville and Jacksonville Health Science Centers are considered health care entities, except for the College of Veterinary Medicine.

Level 1 Basic Information Privacy and Security training certification must be renewed annually. Certifications are good for 12 months from the date on the certificate.

Workforce members are individually responsible for maintaining compliance with the training requirements. Colleges, departments, divisions, and clinics should also maintain records of training compliance for workforce members.

Level 1: Basic Health Information Privacy and Security for new workforce members, for annual renewal, and for visitors
  • HIPAA & Privacy: General Awareness 
    Required Training for all New Workforce Members, including faculty, employees, residents, volunteers, and students, who are not involved in human subject research.
  • Research and Information Privacy
    Required Training for all Workforce Members involved in human subject research. Two-in-one training that combines HIPAA for Researchers and General Awareness training.
  • Complete one of the two training modules above and the Confidentiality Statement within five days after joining the workforce.
  • Annual Renewal: HIPAA & Privacy is also the training module to complete for annual renewal.
  • HIPAA at UF: For Visitors and Vendors entering UF patient care areas, and for business associates working for any of UF's health care entities. Click on the link to see the instructions for registering without a UFID.
    Visitor and Vendors include, but are not limited to, visiting students and health care professionals, trade representatives, maintenance technicians, applicants for University of Florida positions, and other similar persons or groups who will have potential access to protected health information. (Does not include family or friends visiting or accompanying patients.)

Confidentiality Statement



If you have any questions about which training module is appropriate for you, or any difficulties with the training modules, contact Everall Peele at epeele@ufl.edu or 352-273-5096.

Level 2: Advanced Health Information Privacy & Security Training
  • Policy and Procedure Training: Excellent resource for clinic and department staff members, managers, and administrators, or anyone who handles PHI, has contact with patients, and/or supervises personnel in these areas.
    Required for all UFP/FGP staff.
    Strongly recommended, but not required, for College of Medicine administrative staff and College of Public Health & Health Professions staff who regularly interact with patients.

Certificates: If you complete the training and the registration of any online privacy training module or the Confidentiality Statement, it will be recorded in an electronic database. If you need a copy of your Certificate or Confidentiality Statement, click here to get a printable copy.

All certifications are good for 12 months.
Retain your certificates for your own records, and/or give it to your supervisor or administrator, college, department, division, clinic, or other unit, if requested.

Please Note: The Privacy Office does NOT require paper copies of your certificates or statements.

Level 3: Role-Specific Health Information Privacy & Security Training
  • Research and Information Privacy: Newly revised for 2008, this two-in-one training combines the former HIPAA for Researchers with Privacy General Awareness training. Required for all principal investigators, co-principals, sub-investigators, research coordinators, and all staff with access to research-related human health information.
    Complete the on-line Researcher's training before submitting a research project to the Institutional Review Board. Renew every 12 months. Maintain the certificate in your personal records.
    • Classroom Training: Group training sessions concerning HIPAA regulations and how they apply to research are available by special request. Contact Linda Kephart Fallon, the IRB-01 HIPAA Coordinator by email or at 352-846-1710 to arrange for training -- and be sure to visit the IRB's training webpage.
  • Disclosure Tracking And Accounting
    A brief self-directed tutorial that describes the basics about UF's On-line Disclosure Tracking System. Only required for individuals who have been assigned to enter data in the system.
  • Notice of Privacy Practices
    A brief overview of the contents of the NPP; for personnel who have first contact with patients. A good review of patients' rights and some basic HIPAA principles.

New Training Module Now Available!

FERPA Basics: Privacy and Education Records in the Sunshine State. See the Student/Faculty Privacy webpage for more information.

  X

UF Privacy Home

About the UF Privacy Office & Contacts

Health Information Privacy
Health Information Privacy Contacts
More About HIPAA

Announcements

New UF Privacy Website

Policies & Procedures

Operational Guidelines
Forms
Privacy Management
Glossary of Terms

Training

HIPAA & Privacy - General Awareness
HIPAA for Researchers
HIPAA for Visitors & Vendors
Certificate Lookup

Confidentiality Statement

UF HSC Jacksonville

(including UFJHI and UFJPI)

Complaints & Incidents

Disclosure Tracking System

Student Data Access

Shadowing

FAQs

NPI - National Provider Identifier
Frequently Asked Questions
"Question of The Week" Archives
HIPAA & Research at UF
Computers & Electronic Data
Emails & PHI
Disclosures Allowed By Florida Laws
Florida Disclosures Matrix

Identity Theft

How it Happens, Reduce Your Risk, What To Do If You're a Victim

HIPAA Links

Search



Confidentiality Statement

Other UF Resources

UF Home
UF Directory
Health Science Center
myUFL
HSC Information Security - SPICE
UF IT Security