All faculty, staff, students, volunteers, and business associates
who work in or for a University of Florida health care entity or an
affiliated entity are required to complete Level 1 Basic Health Information
Privacy and Security Training. The Gainesville and Jacksonville Health Science Centers are considered health care entities, except for the College of Veterinary Medicine.
Level 1 Basic Information Privacy and Security training certification
must be renewed annually. Certifications are good for 12 months
from the date on the certificate.
Workforce members are individually responsible for maintaining
compliance with the training requirements. Colleges, departments,
divisions, and clinics should also maintain records of training compliance
for workforce members. |
Level 1: Basic Health Information Privacy and Security
for new workforce members, for annual renewal, and for visitors
- HIPAA
& Privacy: General Awareness
Required Training for all New Workforce Members, including
faculty, employees, residents, volunteers, and students, who are not
involved in human subject research.
- Research and Information Privacy
Required Training for all Workforce Members involved
in human subject research. Two-in-one training that combines HIPAA for
Researchers and General Awareness training.
- Complete one of the two training modules above and the Confidentiality Statement within five days after joining the workforce.
- Annual Renewal: HIPAA
& Privacy is also the training module to complete for
annual renewal.
- HIPAA at UF: For Visitors
and Vendors entering UF patient care areas, and for business associates working for any of UF's health care entities. Click on the link to see the instructions for registering
without a UFID.
Visitor and Vendors include, but are not limited
to, visiting students and health care professionals, trade representatives,
maintenance technicians, applicants for University of Florida positions,
and other similar persons or groups who will have potential access
to protected health information. (Does not include family or friends visiting or accompanying patients.)
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Confidentiality Statement
If you have any questions about
which training module is appropriate for you, or any difficulties
with the training modules, contact Everall Peele at epeele@ufl.edu or 352-273-5096.
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Level
2: Advanced Health Information Privacy & Security Training
- Policy and Procedure Training:
Excellent resource for clinic and department staff members, managers,
and administrators, or anyone who handles PHI, has contact with
patients, and/or supervises personnel in these areas.
Required for all UFP/FGP staff.
Strongly recommended, but not required, for College of Medicine
administrative staff and College of Public Health & Health Professions
staff who regularly interact with patients.
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Certificates: If
you complete the training and the registration of any online
privacy training module or the Confidentiality Statement, it will be recorded
in an electronic database. If you need a copy of your Certificate
or Confidentiality Statement, click here
to get a printable copy.
All certifications are good for 12 months.
Retain your certificates for your own records, and/or give it to your
supervisor or administrator, college, department, division, clinic,
or other unit, if requested.
Please Note: The Privacy Office
does NOT require paper copies of your certificates
or statements. |
Level 3: Role-Specific Health Information Privacy
& Security Training
- Research and Information Privacy: Newly revised for 2008, this two-in-one training combines the former HIPAA for Researchers with Privacy General Awareness training. Required for all
principal investigators, co-principals, sub-investigators, research
coordinators, and all staff with access to research-related human
health information.
Complete the on-line Researcher's training before
submitting a research project to the Institutional Review Board.
Renew every 12 months. Maintain the certificate in your personal
records.
- Classroom Training: Group training
sessions concerning HIPAA regulations and how they apply to
research are available by special request. Contact Linda
Kephart Fallon, the IRB-01 HIPAA Coordinator by email or
at 352-846-1710 to arrange for training -- and be sure to visit
the IRB's
training webpage.
- Disclosure Tracking And Accounting
A brief self-directed tutorial that describes the basics about UF's
On-line Disclosure Tracking System. Only required for individuals
who have been assigned to enter data in the system.
- Notice of Privacy Practices
A brief overview of the contents of the NPP; for personnel who have
first contact with patients. A good review of patients' rights and
some basic HIPAA principles.
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